SharePoint gives you storage. Titan gives you a document management system.
Titan Workspace turns SharePoint into a structured, secure, audit ready DMS with a unified dashboard, enforced version control, and metadata your teams can actually use. No custom development, no external cloud, and nothing ever leaves your tenant.
Microsoft 365 gives every employee half a dozen good places to put a file, and no rule about which one to use. The storage was never the issue. Without governance, SharePoint quietly becomes a file dump: unstructured libraries, broken permissions, manual approvals, insecure sharing, and total IT dependency.
Documents scattered across OneDrive, Teams, SharePoint libraries, email attachments, and externally shared files pulled into a single searchable view. This is the feature people feel on day one.
Every document across all Microsoft 365 sources in one place, so nobody hunts through sites and chats to find the current file.
The familiar desktop navigation your staff already know, secured underneath like SharePoint. No SharePoint training required.
Find the right document fast, with every existing permission respected, so people only ever see what they are entitled to.
Automatic versioning, mandatory change logs, and one click rollback. Know what changed, when, and by whom.
Move beyond folders. Classification and metadata make documents findable by what they are, not where someone filed them.
Sign inside the system and share securely with external parties, without exposing your internal SharePoint.
Beyond the dashboard, this is the machinery that makes Titan a real document management system rather than a tidier file store — how documents are organized, controlled, found, and governed through their whole life.
Enforced document types and metadata at upload, so every file is tagged by what it is, not just where it sits. Findability stops depending on folder discipline.
Automatic major and minor versioning, mandatory change logs, and one-click rollback. Every document carries its own complete, auditable history.
No-code multi-step approvals, routing, reminders and escalation on any document built by the business team that owns it, running on Power Automate.
Publish an approved document to a controlled, read-only state, with superseded versions withdrawn from circulation automatically.
Require formal acknowledgement on any document and see exactly who has and hasn't, with reminders through Teams and Outlook.
Validity dates and Purview retention labels drive defensible records management, from active document through to archived.
Share governed documents across teams with the right access, links, and audit trail. Collaboration never means losing control of the version or the permissions.
Departments set read, write, or approve rights at library, folder or document level, without raising an IT ticket for every change.
The same governed documents extend securely to clients, vendors, and partners through branded portals without your files ever leaving your tenant or exposing your internal SharePoint. External collaboration is built in, not bolted on.
Explore the Client PortalMost AI tools ask you to send your files to their cloud. Titan's AI, built on Microsoft Copilot Studio, runs inside your tenant, on your governed content, inheriting your existing permissions. Nothing is copied out, and nothing trains an external model, and because it works on structured, versioned, permissioned documents, the answers are trustworthy, not confident summaries of the wrong version.
Every file is recognized and tagged on upload, so metadata fields fill themselves without manual sorting and no empty fields.
A reviewer gets the substance of a 60 page document in seconds, so approvers and auditors know what matters without reading every page.
Ask for "the latest released cleaning SOP for Line 3" and get it with permissions respected, every time.
Because Titan lives inside your tenant, it inherits the Microsoft security stack you already operate, rather than asking you to manage a second one.
Automated, governed permissions following SharePoint best practices, managed by the teams that own the content.
Your existing identity and access controls apply to every document automatically.
Retention, records management and DLP inherited natively, not bolted on afterwards.
No external cloud, no external database. All content stays in your Microsoft 365 or GCC tenant.
GCC-compliant and proven in public sector, keeping data inside your government tenant.
Configuration-driven setup, no custom development. Business teams maintain structures themselves.
Competing products are capable platforms. If you aren't on Microsoft 365, they're reasonable choices. If you are, each one is a separate platform to license, run, and learn — holding your documents outside the environment you already own. That's the real decision.
Comparison reflects the standard SaaS deployment of each platform. Some offer Microsoft-hosted or on-prem options; confirm specifics against each vendor's current documentation.
The most common question isn't whether Titan works, it's how much pain it takes to move. The answer: the file migration itself is well trodden, and the real work is deciding your structure once, properly.
Move years of documents off shared drives and old file servers into a governed Microsoft 365 structure, with metadata applied as they land.
Migrate from M-Files, iManage, DocuWare, Egnyte, or Box, consolidating an external system back into the tenant you already own.
The substantive work is agreeing your metadata and permission model up front, so you build it right once instead of patching it forever. Our team runs this with you as part of onboarding.
"Departmental users now manage access themselves without needing deep SharePoint knowledge, and locating the latest version of a document is a breeze instead of a hunt through endless folders."
Yes. SharePoint has the core building blocks — versioning, metadata, and security — but out of the box it lacks structure, and documents scatter across many sites and libraries. Titan Workspace adds the governance, unified dashboard, and usability that turn SharePoint into a real enterprise DMS, without custom development.
A unified file dashboard across OneDrive, Teams, SharePoint and email; a File Explorer-style interface; enforced metadata and version control; business-managed permissions; e-signatures; guest portals; and an architecture built to scale to millions of documents in a single tenant.
No. Titan runs natively inside your Microsoft 365 or GCC tenant. There is no external cloud or database. All documents, metadata and logs stay in your tenant, under your encryption, identity and compliance controls.
Yes. Titan's architecture is built to handle very large document estates without losing functionality — one customer manages 14 million documents in a single tenant. It suits any organization with large volumes of controlled records, drawings, procedures and supplier documentation.
Days to weeks, not months, because there is no custom development. Configuration-driven setup lets your business teams manage document structures and workflows themselves afterwards.
Yes. Migration from file shares, network drives, and legacy DMS platforms such as M-Files, iManage, DocuWare, Egnyte or Box into a governed Microsoft 365 structure is part of onboarding.
No. The File Explorer-inspired interface gives people familiar desktop-style navigation, so they get the benefits of SharePoint governance without needing SharePoint expertise.
See Titan Workspace govern your documents inside your own Microsoft 365, in a walkthrough built around your industry and your scale.